The economic reality of Indian companies, increasingly competitive, imposes organizational models aimed at simplifying business processes. And the best ally, in this sense, is an inventory management software that allows the automation of flows, information and processes.
There are many offers in the market today and for this reason we try, in this article, to indicate which characteristics a management software must have in order to represent the best choice in the company, considering its history, its needs and the improvement that you want to obtain.
Although the functional areas listed are common, each company has different needs and often the requirement for a system suited to its own reality. For this reason, to understand CartonCloud , which the best management software one must start from an analysis of the activities and operational processes, evaluating which are the priorities to be met in order to obtain the organizational improvement you are looking for.
The Main Functions of Management Software
The functionalities of management software are therefore represented by all those characteristics that go to satisfy the needs of the single company or professional reality. With reference to the list seen above, we can identify macro areas that the software should always guarantee:
- Accounting and Administration: accounting, administrative and financial management.
- Active Cycle (Customer Management): complete management of the customer billing process, from managing orders or offers to issuing electronic invoices.
- Passive Cycle (Supplier Management): complete management of the company-supplier relationship, registration of goods receipt and receipt of passive invoices.
In India, most of the SMEs are Micro-companies featuring the active cycle (for active invoicing) and the warehouse.
The Software That Manages the Billing
Electronic invoicing has greatly streamlined issuance procedures, which today are practically automatic: billing software must therefore have very specific characteristics.
First of all, it must allow the compilation of invoices in a simple and fast way:
- It must be connected to the customer, supplier, product and service master data;
- It must allow easy data entry, the possibility to change the data relating to prices, rates, etc. directly during the compilation phase.
Being able to generate an invoice from a quote is also an important feature in terms of speed of use. Not only. The ability to manage recurring invoices in all those cases in which, for example, maintenance fees are provided for in your business.
With mandatory electronic invoicing, the software must allow the generation of XML files with a simple click and be connected to a Hub service that deals with the transmission to the Exchange System and that is ready to receive supplier invoices.
The Software That Manages the Warehouse
Additionally, you can make use of the invoice billing software as well. The warehouse management software, also called WMS (warehouse management system), is the application that allows the management of items or materials in stock and the related loading and unloading operations, inventory management). It always checks the stocks of goods available, possibly gives information on their position in the warehouse, and estimates the exhaustion of stocks by automatically proposing their reordering.